Quadra Island Climate Action Network Society
Date: Saturday, March 1, 2025
Time: 11:30 AM
Location: Quadra Community Centre – Upstairs
General Meeting & Quorum Vote
This serves as the official notice of our upcoming General Meeting on March 1st, prior to the Appreciation luncheon beginning. As part of our governance responsibilities under BC Societies regulations, we will be voting on a proposed bylaw amendment regarding quorum requirements.
Currently, our bylaws require that at least 10% of our membership be present for a meeting to be valid. Based on our updated member list of 207 members, this means that 21 voting members must attend for quorum to be met.
At this meeting, we will vote on removing the 10% quorum requirement and aligning with BC Societies’ default standard, which requires a minimum of three voting members to conduct business.
Voting on this bylaw amendment requires your in-person attendance. Online or proxy voting is not available, so please plan to attend if you want your vote to count.
To be eligible to vote, you must have been a current ICAN member as of December 31, 2024. If you’re unsure about your membership status, please contact us at quadraicansociety@gmail.com, and we can check for you.
Why This Matters:
– Ensures that important decisions can be made without delays.
– Aligns our bylaws with BC Societies’ governance standards.
– Increases efficiency while maintaining transparency.
Your attendance is crucial to ensure we meet our current quorum requirement and can proceed with this important vote.
Meeting Agenda
1. Welcome
- Opening remarks
2. Confirmation of Quorum
- Under the current bylaws, quorum requires 21 voting members present.
- A count will be taken to confirm the quorum is met.
3. Call to Order
- Official commencement of the meeting.
4. Adoption of Agenda
- Motion to approve the agenda.
5. Explanation of Proposed Bylaw Amendment
- Overview of the current quorum requirement (10% of membership).
- Proposal to remove this requirement and align with BC Societies’ standard (minimum 3 voting members).
6. Discussion & Questions
- Open floor for member questions or comments.
7. Vote on Bylaw Amendment
- Motion to amend the bylaw.
- Voting process.
8. Adjournment
- Motion to close the meeting.